Effective document management and document control (DM/DC) are critical to navigating the growing complexity of industrial projects and facility operations, especially during the transition to digital twins. InConcert, Octave's cloud-native solution, enhances DM/DC to improve operational efficiency for owner operators (OOs) and helps engineering, procurement and construction (EPC) firms manage project work, costs and schedules.
Streamlined efficiency and simplified handover
InConcert optimizes control across the entire asset lifecycle. Using artificial intelligence (AI) to extract and organize data from legacy documents, InConcert reduces the administration overhead traditionally required to gather essential information and put it in doc-tag context. InConcert establishes a centralized repository for storing, managing and retrieving critical documents and provides such rich features as history tracking, redlining, workflow assignments and comprehensive document access controls. Together, these capabilities provide users real-time access to the most reliable information.
InConcert also facilitates seamless project execution, permitting users to compare proposed changes with existing as-built configurations to verify alignment with facility KPIs. At project completion, teams streamline handover by merging project data into the as-built records stored in the same database, dramatically reducing typical handover efforts. By eliminating information silos, InConcert minimizes time spent searching for documents and makes everyday tasks more efficient. This access to easily discoverable and readily available information improves decision-making among team members, supporting optimal collaboration and project outcomes.
Version control and compliance
Version control is essential for effective DM/DC. InConcert gives users access to the most current version of documents, minimizing errors from outdated information. It also maintains detailed audit trails that track all changes and access to critical data, supporting compliance with industry regulations.
Cost and schedule management
Reducing project costs and timelines is a priority for all organizations. InConcert employs a data-centric approach to legacy document integration, using AI for project design and management. The data-centric approach optimizes data collection and validation while applying DM/DC to resulting documents. InConcert quickly identifies available information and highlights gaps, helping teams prioritize project and operational efforts more effectively.
Research shows organizations that lack a centralized solution may spend up to 20% of their planning and analysis time collecting data and 30% validating it.* By adopting InConcert, companies reduce project costs and timelines by up to 30%, potentially boosting returns on invested capital from 2% to 4%.** Streamlining the DM/DC process is essential for achieving these outcomes.
Built for scalability and flexibility
InConcert is a modern, fully cloud-native solution designed to meet current needs while supporting future digital strategies. Engineered for scalability, it provides flexibility and efficiency for projects and operations of any size.
Real-time access benefits
InConcert delivers secure, real-time access to contextual data from anywhere, at any time and on any device. This capability helps stakeholders make better, faster and more informed decisions. As a cloud-native solution, InConcert delivers updates similar to mobile applications, eliminating the lengthy wait times associated with traditional industrial facility software upgrades.
InConcert delivers a modern approach to DM/DC, sharpening operational efficiency and driving project success. With its centralized repository, robust compliance features and data-centric capabilities, InConcert offers scalability and flexibility while significantly reducing project costs and timelines.
As we reimagine the future of asset management, adopting InConcert represents a strategic step toward your organization realizing unprecedented value. To learn more about how Octave can drive efficiency in your DM/DC practices and help your organization achieve operational excellence, contact Octave today.
More information
InConcert
InConcert: Redefining Smart Digital Reality™
Reimagining Engineering & Projects with InConcert
*Henschen, Doug. "Modern Planning Solutions Drive Business Agility and Better Outcomes." Constellation Research, January 19, 2021.
**Brinded, Tom, Erikhans Kok, Lucas Ponbauer and Bevan Watson. "How Capital Expenditure Management Can Drive Performance." McKinsey & Company, June 29, 2022.